Sojourner House is a comprehensive domestic and sexual violence agency that provides residential, educational, and community-based interventions to families and individuals impacted by abuse. The agency has experienced considerable growth in the past 3 years and now seeks a full time Business Manager who will be a strategic member of Sojourner House’s management team and will report to the Executive Director.
The Business Manager will help to manage the agency’s growing $1.7 million budget, and they will be responsible for the following: (1) all of the accounting and bookkeeping functions of the organization, including payroll operations and preparations for the annual audit; (2) oversight of the human resources responsibilities for a staff of 25 full and part time members; and (3) providing business development and management to the agency as a whole.
The role requires an ability to do proper analysis in such areas as forecasting, budgeting, cost reduction, and operational performance. The individual must be exceptionally detail-oriented and maintain a high level of confidentiality regarding records of the organization. This is a position of potential professional growth for the right applicant.
Duties and Responsibilities:
Financial Management and Bookkeeping
Prepare and record checks for payment of agency expenses.
Prepare and record payments and deposits.
Maintain and review the check register and general ledger.
Reconcile the general ledger cash accounts and bank statements.
Reconcile credit card transactions with credit card statements.
Oversee cash flow planning and ensure availability of funds as needed.
Ensure maintenance of appropriate internal controls and financial procedures.
Manage grant expenditures and prepare financial reports to funding sources.
Prepare and mail invoices.
Verify, track, and reconcile tenant rent payments and security deposits.
Manage the agency budget in coordination with the Executive Director.
Assist with the preparation and monitoring of program budgets.
Keep the leadership team abreast of the organization’s financial status.
Analyze and present financial reports in a timely manner to the Executive Director, Finance Committee, and Board of Directors.
Oversee all payroll procedures in coordination with payroll service provider, including the tabulation of accrued employee benefits.
Prepare work papers and related materials to assist the organization’s independent auditors to ensure timely issuance of audited financial reports.
Maintain employee files and ensure that documentation is accurate and up-to-date.
Work with external partners and third-party benefits vendors, such as the health/dental insurance representatives, 401(k) agents, insurance companies, etc.
Improve the operational systems, processes, and policies in support of the organization’s mission – specifically, support better management reporting, information flow and management, business process and organizational planning.
Manage and increase the effectiveness and efficiency of Support Services (HR, IT, and Finance) through ongoing monitoring and improvements to each function.
Play a significant role in long-term fiscal planning of the organization.
Design and implement business plans and strategies to promote the attainment of goals.
Ensure adherence to accounting and fiscal policies and objectives, and help to draft policies as needed and requested.
Maintain relationships with partners/vendors/suppliers; seek new partnerships when necessary or appropriate.
Minimum of a B.A., ideally with an accounting, finance, or business degree
At least five (5) to seven (7) years of professional experience in financial and operations management
Previous non-profit financial management experience
Experience with managing financial reports for federal grants
Experience with being responsible for the quality and content of financial data, reporting, and audit documentation preparation
Experience with payroll functions
Tech savviness, with experience with QuickBooks or other types of bookkeeping software
Excellent communication and relationship building skills, with the ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
A commitment to the mission of Sojourner House
Reports to: Executive Director
Status: Full Time
Location: Providence Office
Salary: $52,000 to $60,000, DOE with full benefits (including health/dental insurance, paid holidays, accrued time off, an Employee Assistance Plan, and a 401(k) plan)
Interested candidates should submit a resume, cover letter, and contact information for 2-3 potential references to Adelaide Downham at firstname.lastname@example.org.
Applications will be reviewed on a rolling basis until Monday, January 29, 2018.
Sojourner House is an equal opportunity employer. All applicants will be considered without regard to color, sex, religion, sexual orientation, gender identity, national origin, age, disability, veteran status, or genetics.