Job title: Finance manager
Reports to: Executive director
Position summary: The Women’s Resource Center (WRC) seeks an experienced, hands-on and team-oriented Finance Manager to play a critical role in the leadership team in strategic decision making and operations as we continue to enhance our quality programming and build capacity in pursuit of our mission to lead. This is an excellent opportunity for a finance leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization.
Essential duties and responsibilities:
Generally, the Finance Manager
- Oversees and directs the accounting, audit preparation and reporting, and budgeting for the organization;
- Recommends and implements accounting and financial systems to meet contract compliance requirement;
- Serves as financial advisor to program staff in their roles as they relate to fiscal aspects of the program; and
- Assists the Executive Director in budget management and control.
Specifically, the Finance Manager
- Confers with the Executive Director and other involved administrative staff in the preparation of financial and activity reports and budgets, including, but not limited to reports to funding sources, the Board of Directors, and internal staff members when necessary;
- Executes accounting operations;
- Assists in the preparation of budgets and grant applications, including, but not limited to preparation of budget line item spreadsheets, at the request of the Executive Director;
- Prepares grant reporting on monthly basis;
- Records accounts payable, accounts receivable and payroll transactions;
- Reconciles all bank, credit card and investment account statements;
- Assists in the installation of new or modified accounting systems (including computerization), procedures, and forms required by the funding source;
- Serves as a liaison with all funding sources and independent auditors to ensure compliance with funding source rules and regulations, compliance with applicable laws, and to maintain appropriate program cash flow;
- Maintains, compiles, and collates all fiscal, budgetary and monetary data relevant for audits and prepares monthly bank reconciliation on all program bank accounts;
- Prepares and maintains complete and accurate cash receipts and cash disbursement records;
- Prepares general journal entries and maintains a posted general ledger;
- Maintains accurate budget records;
- Assists with human resources functions;
- In conjunction with the Executive Director, monitors consistency between contract budget and actual expenditures;
- Calculates and monitors the program's non-federal share;
- Maintains the organization’s ledger and general balances;
- Participates in the annual program self-assessment;
- Compiles information needed for reimbursements; prepares claims for reimbursement; maintains documentation;
- Maintains documentation of all contracts;
- With the Executive Director, maintains purchasing and procurement systems, and maintains records of procurement; and
- Performs other duties as requested.
Qualifications: The ideal candidate will demonstrate the following experience, skills and attributes:
- Education: minimum of a BA, ideally with an MBA or CPA.
- At least 7-10 years of overall professional experience; ideally 6+ years of broad financial and operations management experience
- Demonstrated experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for each program area, and overseeing payroll functions.
- Ability to translate financial concepts to - and to effectively collaborate with - programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
- Proven track record in federal and state grants management and reporting.
- Technology-savvy with experience selecting and overseeing software installations and managing relationships vendors; knowledge of accounting and reporting software – particularly Quickbooks.
- Commitment to training programs that maximize individual and organization goals across the organization
- Successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making.
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
- Multitasker with the ability to wear many hats in a fast-paced environment.
- Personal qualities of integrity, credibility, and dedication to the mission of the Women’s Resource Center.
The ideal candidate will also bring the sense of humor, flexibility, understanding, energy, and innovation necessary for work in a non-profit environment.
Salary and benefits: This is a .8 FTE position (32 hours per week). Occasional evening and weekend work will be required. The salary range is $45-50,000. WRC offers the following package of benefits:
- 75% employer-paid individual health & dental
- Simple IRA with employer match of up to 3% of salary
Paid time off:
- 4 weeks vacation
- 2 weeks sick time
- 11 holidays
- 2 personal days
How to apply: Interested candidates should send a cover letter and resume to firstname.lastname@example.org by Friday, October 2nd, 2020, at 5:00 pm EST.
The Women's Resource Center is an Equal Opportunity Employer. The organization does not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, disability, age, country of ancestral origin, or veteran status.
About the Women’s Resource Center: Since 1977, WRC has been an ear, a helping hand and, in some cases, a lifeline to individuals experiencing domestic violence. Its community-based work has helped adults, children, and families to achieve physical, mental, emotional, and financial safety.
Now, over 40 years later, with an annual operating budget of over $2 million, a staff of 27, and an active ten-member Board of Directors, we provide a comprehensive array of advocacy, support, shelter and housing, information, referral and follow-up services to survivors of domestic violence and persons at-risk for domestic violence. Specifically, we operate the following programs and initiatives:
- 24-Hour Helpline
- Shelter serving up to 13 adults and children
- Transitional Housing Program with ten apartments in three East Bay communities (Bristol, Tiverton and Warren)
- Drop-in Center
- Court Advocacy Program
- Family Violence Option Advocacy Program for clients of the state’s Department of Human Services
- Law Enforcement Advocacy Program
- the Newport Health Equity Zone (HEZ)
- Counseling Program with licensed practitioners providing individual services
- Support Groups
Of particular note, WRC is among a small cohort of organizations nationally who are engaging in health equity work as a domestic violence prevention strategy. We are recognized leaders in the development of this work, and have been invited to present at the Centers for Disease Control and Prevention. Our team has had the privilege of training domestic violence program staff in other states as they begin to adopt evidence-informed prevention practice.
WRC operates from three principal locations: in downtown Newport at 114 Touro Street, in Warren at 624 Main Street, and at the Florence Gray Center in Newport’s North End where our prevention team is housed.